Scope Set Around Your Business
Volume, complexity and how far behind the record is all change the work. We agree the scope before anything starts, in writing, so there are no surprises in either direction.
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Everything We Do, And Nothing We Do Not
Bookkeeping, financial reporting and fractional CFO services for business owners in Chillicothe, OH and across twenty Ohio counties. Twenty-two engagements, grouped by the work they belong to.
How To Read This Page
Most clients start with one thing that is on fire, usually the books, and grow into the rest as the picture clears. You are not expected to pick everything, and we will tell you plainly when something on this list is not what you need yet.
One Software, Done Properly
We work in QuickBooks Online and Cole is a QuickBooks ProAdvisor. Going deep on one platform means the setup, the cleanup and the training all come from the same place.
Built To Hand Over
Everything we produce is meant to survive contact with a bank, a lender, an investor or your own tax preparer. That is the standard the file is kept to year round.
Bookkeeping
The monthly discipline that everything else rests on. Transactions coded correctly, accounts reconciled, statements that agree with the bank, and a file you could hand to a lender without apologizing for it.
Monthly Bookkeeping
Your books closed every month, on a rhythm you can plan around. Transactions coded, accounts reconciled, and a set of statements in your hands while the month is still fresh enough to do something about. Most owners come to us because the last provider went quiet for a quarter at a time. This is the fix for that.
Monthly bookkeeping in detailQuarterly Bookkeeping
For businesses with steady, lower-volume activity, a quarterly close keeps the record accurate without paying for work you do not need. Same standard as the monthly cycle, on a three-month cadence, with a reporting package at the end of each quarter.
Quarterly bookkeeping in detailAnnual Bookkeeping
A once-a-year close for owners whose activity is light or seasonal. Everything is coded, reconciled and turned into a clean set of year-end statements, so the file is ready for whoever needs it next and you are not reconstructing the year from a shoebox.
Annual bookkeeping in detailCatch-Up And Cleanup Bookkeeping
Behind by three months or three years, we start where you actually are, not where you wish you were. We rebuild the record period by period, reconcile every account, and explain what we found. This is the single most common reason owners call, and there is no lecture attached to it.
Catch-up and cleanup in detailAccounting Software Setup And Management
Getting the file built right the first time so the reports mean something. Company settings, users, connected bank feeds, rules and recurring entries, then ongoing management so the setup holds up as the business changes.
Accounting software setup in detailQuickBooks Online Setup And Management
We work in QuickBooks Online and Cole is a QuickBooks ProAdvisor. New file or inherited file, we configure it around how your business actually runs, connect the accounts, and keep it maintained so nothing silently drifts out of balance.
QuickBooks Online setup in detailQuickBooks Training For Clients
Some owners want to stay hands-on. We will sit with you in your own file and show you the handful of things that matter day to day: entering what you need to enter, finding the reports you actually use, and knowing when to stop and ask.
QuickBooks training in detailQuickBooks Cleanup And Reclassification
When transactions have been coded to the wrong accounts for months, every report built on top of them is wrong too. We work back through the file, reclassify what was miscoded, fix the duplicates and the undeposited funds, and get the history telling the truth again.
QuickBooks cleanup in detailBank Reconciliation Only
A focused engagement for businesses that keep their own books but want the accounts tied out by someone else. We reconcile bank and credit card accounts on your schedule and flag anything that does not match, so errors get caught in weeks rather than years.
Bank reconciliation only in detailFinancial Statement Preparation
Profit and loss, balance sheet and cash flow statement, prepared from your books and presented so you can read them without a glossary. These are the documents banks, lenders and your own tax preparer ask for, and they should never be a scramble.
Financial statement preparation in detailChart Of Accounts Setup
The chart of accounts decides what your reports can tell you. Built too thin and everything hides in one bucket, built too fine and nothing is readable. We structure it around the decisions you need to make, then keep it consistent as you grow.
Chart of accounts setup in detailAccounting And Financial Reporting
Where bookkeeping stops being record-keeping and starts answering questions. These are the reports that tell you what happened, what is coming, and which parts of the business are carrying the rest.
Open the accounting and financial reporting hub
Monthly Financial Reporting Package
A single package each month with the statements, the comparison to prior periods, and a short plain-language read on what moved and why. Built to be opened and understood in ten minutes, not filed away unread.
Monthly reporting package in detailCash Flow Analysis And Forecasting
Profit on paper and money in the account are two different things, and the gap is where good businesses get into trouble. We map where cash actually goes and build a forward view so you can see the tight weeks before you are standing in them.
Cash flow forecasting in detailBudget Preparation
A budget built from your own history rather than a template. We work through what the coming year realistically looks like by month, so the number you are steering toward is one you had a hand in setting.
Budget preparation in detailBudget Vs. Actual Reporting
Each period we put the plan and the result side by side and talk through the variances. This is the habit that changes how owners decide, because it turns a budget from a document you wrote in January into something you use in June.
Budget vs. actual reporting in detailKPI Tracking And Dashboards
Every business runs on four or five numbers that matter more than the rest. We work out which ones yours are, then track them in one view you can check without opening the accounting file.
KPI tracking and dashboards in detailJob Costing
Revenue by job is easy. Profit by job is where the answer lives. We set up costing so labor, materials and overhead land against the right work, and you can see which jobs paid and which ones only looked like they did.
Job costing in detailCompiled Financial Statements For Loans
When a bank, a lender or an investor asks for compiled statements, they are asking whether your numbers hold together. We prepare them from books that have already been reconciled, so the answer is yes and the conversation moves on to your business.
Compiled statements for loans in detailCFO And Advisory
An outside advisor who sits on your side of the table. Cole is a Certified Fractional CFO and works with owners as an outside partner, not as a member of their staff.
Fractional CFO Services
The financial thinking a larger company would hire for full time, brought in at the scale you actually need. We look at pricing, margin, capacity, timing and the trade-offs in front of you, and give you a straight read on what each option does to the business.
Fractional CFO services in detailBusiness Financial Planning
Where you want the business to be, and what has to be true financially for that to happen. We work backwards from the goal to the decisions, so growth is something you planned for rather than something that happened to your cash position.
Business financial planning in detailIndustry Specialties
Two areas where the books have their own shape and generic bookkeeping falls apart quickly. We work in both regularly.
Open the industry specialties hub
Real Estate Investor Bookkeeping
Results tracked per property rather than blended into one number, so you can see which doors are earning and which are quietly costing you. Purchases, improvements, financing and operating costs are kept separate and consistent across every property.
Real estate investor bookkeeping in detailConstruction Accounting
Contractors carry costs long before they get paid, and the books have to reflect that honestly. We handle work in progress, retainage, progress billing and cost coding so your margin on a job is a number you can trust while the job is still running.
Construction accounting in detail
What Working Together Looks Like
The first conversation is a look at where things stand. If there is cleanup to do we scope that separately and get the history straight before the ongoing cycle starts, because building a monthly rhythm on a broken file just produces neat wrong answers.
From there the pattern is steady. Documents and feeds come in, the period gets closed, the reporting package goes out, and we talk about what moved. When a decision is coming up, that is the moment to bring it to the table rather than after the fact.
Start with a conversationNot Sure Which Of These You Need?
That is a normal place to start. Bring us the situation and we will tell you which parts are worth doing now and which can wait.